Business systems are what keep your business running smoothly and effectively. They allow your business to operate in a productive, streamlined manner to boost your profits, and they allow you to take a step back so that you aren’t spending an excessive amount of time working. It’s necessary to have a systemized business in order for it to work properly and generate profit without your constant intervention.
The 4 Areas You Can Systemize
There are 4 essential areas that need to be systemized in order to improve your business’s function. Wasatch ActionCOACH helps you define, refine, and implement strategies in order to build solid foundations for your business’s success. All of the processes and procedures of your business are interconnected. Simplifying processes and creating business systems ensure your business can achieve the best possible results.
The 4 areas you should focus on in order to improve your business’s functionality are:
- People and Education
- Delivery and Distribution
- Systems and Technology
- Testing and Measuring
People And Education
Your team is crucial to the success of your business. Regardless of the size of your business, you rely on the people doing the daily operations in order to achieve optimal results. As such, implementing a system for how you direct the people in your business is essential in order for it to be successful.
Business systems should be clear and concise and foster creative thinking, as when people feel appreciated and are allowed to flourish, it prevents your business from getting bogged down. Consistency and effectiveness is important, but so too is creativity and encouragement.
You can implement a system for how you work with people and education by:
- Running ongoing training
- Having clear and concise job descriptions
- Developing systems for conflict resolution
- Having regular team meetings
- Running team building exercises
- Set up your company vision and team goals
- Completing “How To” manuals
- And much more
Wasatch ActionCOACH can coach you on further tactics you can leverage in order to improve how you interact with your team and how you all work together.
Delivery And Distribution
Once you’ve implemented a system for how you develop your team, our ActionCOACHes will help you maximize your delivery and distribution capabilities. It’s important for customers to be able to easily access your products and services in order to draw new customers in and keep previous customers coming back.
The delivery and distribution part of your business is key to ensuring that your business delivers and ensuring quality control.
You can implement a system for your business’s delivery and distribution by asking yourself the following questions:
- Are you delivering on your promises?
- Can customers get what they pay for, and on time?
- What changes do you need to make to keep up with demand?
- What are you doing to ensure you aren’t keeping customers away?
- Is it easy for customers to complete transactions?
- Are your policies overly complex?
- Does your delivery meet your customers’ expectations or does it fall short?
There are many other questions you can ask yourself in order to determine how you can make your business more accessible, inviting, and enticing so that customers keep coming back and delivery and distribution is completed effectively.
Systems And Technology
After you’ve ensured that your team is performing their best and that you have a stable distribution process, you can systemize your organization through using tech to move it further along. You want to ensure you’re delivering on your promises with quality work. Technology helps to systemize and simplify your business operations to enhance consistency and improve execution.
You can look for systems that you should retool or refine by asking yourself:
- What are my business’s most important processes?
- How can they be made more efficient?
- What is causing inefficiencies and poor communication and service?
- How can its structure be improved?
- What are my business’s most important systems and technologies?
With the help of a Wasatch ActionCOACH, you can utilize technology to help you establish effective systems that will save you money and increase productivity and profits.
Testing And Measuring
You don’t want to make any changes to your business’s systems unless you can test and measure them in order to determine their success or failure. Testing and measuring helps you to understand what is working and what needs to be improved so that you can see what helps your business succeed and the areas that are holding you back.
You will want to consider:
- Your budgets
- The number and origins of your leads
- Website traffic sources and leads
- Conversion rates
- Brand awareness
- Performance indicators for all areas of your business
- And more
A business coach will help you break down this project and provide you with objective insight into what is and isn’t working.
Wasatch ActionCOACH is here to help you implement successful business systems in order to improve your business and make long-term changes. Contact us in Kaysville, UT today to learn how!